UB - University at Buffalo
CSEGSA

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WHAT WE DO

FUNDING

NEWS & EVENTS

 

  • Provide funding to help graduate students offset costs of attending conferences
  • Form committees, which give us a strong voice in the various aspects of the department and campus-wide GSA
  • Host annual Fall and Spring picnics and social events

 

CSEGSA Funding

A presentation detailing the modes of funding provided by CSEGSA can be found here

CSEGSA Conference Funding

If you are PRESENTING a poster or paper at a conference, CSEGSA can give you up to $100 to help alleviate any conference-related expenses. This is limited to one conference per fiscal year. The CSE Graduate Research Conference is NOT an eligible conference.

Requesting Procedure

In order to be considered for funding, you must fill out a Conference Funding Request Form BOTH before the conference is held AND at least five (5) days prior to a CSEGSA monthly meeting held before the conference. You must immediately contact the CSEGSA treasurer providing documents verifying you are scheduled to present at the conference.

At each monthly meeting, all requests made before the five-day deadline will be presented on the floor and put to vote. The vote will be to tentatively allocate $25 from the CSEGSA budget for each person that requested funding.

If your request is approved, the CSEGSA treasurer files the request to the GSA and awaits approval signaled by a "Yellow" R.E.P. Form. Please note that at this point you are not guaranteed any money.

Keep all ORIGINAL itemized receipts for conference-related expenses. The receipts MUST show your name and/or some form of identification like a credit card number. Upon returning from the conference, submit the following documents in an envelope to the CSEGSA mailbox in 211 Bell Hall:

  • Original and itemized receipts; include copies of supporting credit card statements and copy of credit card (last block of digits showing). Electronic receipts from on-line registration/purchases are not sufficient.
  • Copy of title page of paper presented
  • Copy of title page of conference handbook
  • Copy of conference schedule showing your name and presentation time
  • Signed CONFERENCE GRANT AGREEMENT form (blank forms are in the GSA office at 310 Student Union)

Contact the CSEGSA treasurer, who will then check the documents and send them over to GSA.

Reimbursement Procedure

During the first monthly meeting of the fiscal year, the CSEGSA eBoard will motion to allocate a portion of the budget for conference funding. This amount will be divisible by 100. This amount may increase later if more funds are available. All funds will be distributed at the end of the year.

If, at the end of the year, not enough money is available to fulfill each request for the maximum amount (i.e., $100), then the following ranking system will be used to order the requesters by priority:

  • 1 point for each meeting attended (as determined at the END of the meeting)
  • 2 points for active participation on a CSEGSA planning committee
  • 2 points for volunteering at the CSE Graduate Research Conference
  • 3 points for making a slide presentation at the CSE Graduate Research Conference
  • 3 points for making a poster presentation at the CSE CSE Graduate Research Conference

The points will be allocated at the discretion of the eBoard.

Funding will be distributed first to those with the most points. In the case where there is a tie and not enough funds remain to give the maximum amount to the tied requesters, the money will be divided equally among them (e.g., there is $400 remaining and a 5-way tie, then each of the tied requesters will receive $80).

If, however, at the end of the year there is a surplus of funds from the money set aside for conference funding, then the surplus is divided evenly among the conference attendees with a maximum of $200 per attendee. This effectively increases the maximum amount per attendee for the fiscal year.

 

 

September 17th, 2010
Minutes for the September 17th, 2010 CSEGSA Meeting
Minutes


September 10th, 2010
Minutes for the September 10th, 2010 CSEGSA Meeting
Minutes


 

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